What you get
- An email address for suppliers to send bills to, which we check every day
- Every bill checked: is the amount right, is the GST right, is it a real supplier
- Each bill coded to the right expense, and to the right site or department if you have more than one
- Bills sent to you (or your managers) to approve on your phone
- Bills paid on a set day, so you and your suppliers know when money goes out
- The payment file loaded into your bank, ready for you to approve
- Supplier statements checked against what we've paid
- Supplier questions about payments answered by us, not you
- New supplier bank details confirmed by phone before we pay, to stop fraud
Which package? Included in every package. Compare packages
How it works
- Suppliers email us
We give you a bills email address. Your suppliers send everything there.
- We check each bill
We look at the amount, the GST and the supplier before it goes any further.
- You approve
Bills arrive in an approval app on your phone. Nothing is paid until you or your manager says yes.
- We pay on the set day
We prepare the payment and load it into your bank. You give the final approval.
Who it suits
Businesses with a lot of supplier bills each month: venues, builders and contractors, producers and anyone tired of sorting invoices at night.
Common questions
Do I still approve payments?
Yes. Nothing is paid without your approval. It takes a few minutes on your phone. Your bank can also be set up so you give the final sign-off there.
Why pay bills on a set day?
Paying everything on one day each week or fortnight makes your cash easier to plan, and suppliers know exactly when they'll be paid.
What software do you use?
We use Xero for your books, Hubdoc to read the bills and ApprovalMax for approvals. We set it all up for you. Any software costs are shown clearly on your invoice.
Isn't this just bookkeeping?
A bookkeeper types in what happened. We run the whole process: checking, approving, paying and making sure it all matches the bank.
Other services
- PayrollWe pay your staff correctly and on time, and handle super and the ATO reporting.
- Invoicing and chasing paymentWe send your invoices and follow up customers who haven't paid.
- Monthly accounts and reportsYour books finished every month, with a short report on how the business went.
- Cashflow and weekly reportsEach week, how much cash you'll have over the next three months.
- CFO adviceHelp with big decisions: a new site, a big purchase, pricing or a partner leaving.
- Bank and finance applicationsThe numbers and paperwork your bank needs to approve a loan.
- Setting up a new businessThe right structure, software and processes from your first day.
Talk to us about your business
Tell us how your bills, payroll and reporting work today. We'll explain what we'd take off your hands and give you a fixed monthly price.